Cornell University Fleet Services (CUFS) provides safe, clean and reliable transportation in a courteous, friendly environment to university staff and departments at the lowest possible cost.

CUFS is responsible for the care and condition of approximately 250 vehicles used by employees on official contract (state) college business. Fleet Services tracks departmental use and will make necessary vehicle adjustments and repairs. Five licensed mechanics schedule and perform routine maintenance and document any adjustments and repairs made. Fleet vehicles undergo the same annual safety inspections as other vehicles registered in New York State.

Vehicles available from CUFS include:

• Sedans
• 7-person minivans (includes driver)
• Pickup trucks
• 8-person vans (includes driver)
• 12-person vans (includes driver)
• Suburbans and SUVs

All vehicles are equipped with:

• Maps
• Snow brush
• Voyager gas/service card
• Road flares
• Flashlight
• Emergency instructions in the event of an accident

For questions about short-term rentals, long-term rentals, or permanently assigned vehicles, or, to buy a vehicle that has been retired from the fleet, call 255-3247.

 

 

 

Great News!

Fleet users can now make their short-term vehicle requests online using FleetCommander.

If you're already a customer, you should have received a welcome e-mail with instructions on how to log into the FleetCommander system.

New to Fleet Services? You will need to complete a Fleet Driver Registration form and Risk Management's Driver History registration form, and then set up a profile in the FleetCommander online system.

Our goal is to make the process of requesting reservations and checking or updating those requests as simple as possible. If you have any questions about the new service, please contact us.

Units within Cornell's contract colleges have access to the fleet for short-term rentals. The rental price is either per day or by the mile (whichever is greater). Rentals are fully insured and include gas.

Vehicle type	Minimum charge per day	Rate per mile	Miles covered by minimum charge
Sedans	$23	$.38	60
7-person minivans and pickup trucks	$29	$.41	71
8-person vans	$39	$.42	95
12-person vans	$44	$.44	102

To reserve a car, go to the FleetCommander reservation system . If the vehicle is needed within a 24-hour period, please call 255-3247.

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If a contract college unit needs a car for longer than a month, but doesn't wish to purchase a permanent assignment, a long-term rental may be the answer. The rental price is either per day or by the mile (whichever is greater). Rentals are fully insured and include gas.

Vehicles are limited in number. Make rental arrangments as far in advance as possible to ensure the vehicle type requested will be available.

To reserve a car, go to the FleetCommander reservation system . If the vehicle is needed within a 24-hour period, please call 255-3247.

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How Permanent Assignment works:

• A contract college unit purchases a fleet vehicle under state-negotiated pricing.
• The vehicle is then transferred to CUFS.
• CUFS will fuel, maintain, service, register, inspect, and insure the vehicle.
• CUFS then leases it back to the department. In most cases, CUFS will replace the vehicle every 3 years or 50,000 miles in perpetuity (some vehicle types have a longer life cycle).
• A one-time, up-front purchase means the department has a new, well-maintained car with the features of their choosing into the foreseeable future for a modest, all-inclusive monthly charge.
• After the initial charge, payment is made monthly by the mile or a monthly fee, whichever is greater.

For information about purchasing a permanently assigned vehicle,
please call 255-3247.

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The garage at CUFS performs routine maintenance and minor repairs, as well as most major repairwork. For complete information about service policies, please refer to the CUFS Policy Manual.

These services are included in the cost of the short- or long-term rental or permanent vehicle assignment:

• Maintenance and Repair Service
  Routine service work includes everything from oil changes and inspections to tune-ups to engine and transmission repairs. Other services available are detailing and computer diagnostic checks of fuel injection, anti-lock brakes, and other safety systems.
• Local (Ithaca) Roadside Assistance
  CUFS will provide roadside assisance to fleet vehicles that break down in Ithaca. Services can range from a jumpstart or tire change to making arrangements to have a vehicle towed back to the Fleet Services garage for more involved repairs.
• Roadside Assistance Outside of Ithaca
  Reimbursement for emergency service, towing, and repairs will be processed through CUFS. Please be sure the vehicle's fleet number is noted on all receipts.

Department-owned Vehicle Services and Prices
Department-owned vehicles (not owned by CUFS) can have routine service work and major repairs performed at the Fleet Services garage for a fee. Service calls can be made to vehicles that break down in Ithaca; vehicles needing extensive repairs can be towed back to the Fleet Services garage.

All service and repairs are charged for actual hours of labor at $30/hour (in 1/10th hour increments). Service calls are $25. Parts for department vehicles have a 10% surcharge added.

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Used cars that have been retired from the fleet can be purchased at or below NADA trade-in prices. Vehicles are generally available in the spring or fall of the year, and can be viewed at 798 Dryden Road. All cars are warranteed for 60 days or 3000 miles, whichever comes first.

For information about purchasing a used fleet vehicle,
please email CUFS, or call 255-3247.

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